Managing Pages

To create or manage pages on your site, go to Pages > All Pages. From here you will see a list of all the pages for your site, whether they are published, pending review or in draft form. In this list you will see Page titles with dashes before them, e.g., — Managing Pages, this indicates that a page is a “child” of another page. This allows you to identify the hierarchy of your pages easily (see more about hierarchy in Page Attributes below).

Create a new Page

From the Pages tab in the dashboard, you can “Add New” to add a new page, or select “Add New” when on All Pages.

The first field you will see at the top of the Add New page is a text field for the Title of your page. Once you enter a title, you will see the Permalink (URL) for your page. The WordPress default is to use every word in the title, separated by hyphens. For example, the URL for this page is: You can edit the page-level portion of the URL if you would like to remove some of the words, especially words like “a,” “the,” or “and.”

The main text field below the Title field is where you will put the content for the main body area of the page. As you write or edit your new page, WordPress will autosave the page at intervals, but it is always a good idea to occasionally use the “Save Draft” button. If you are copying and pasting text from any outside source, we highly recommend using the “Paste from Word” button in the editing menu to ensure that no additional text formatting is copied into WordPress.pastefromword


shows where to select tagsAs you are structuring the content on your page, you may want to use subheads. Rather than styling your subheads by changing font size or adding bold or italics, it is better to use HTML text tags, which you can do without knowing HTML. You select the tag by selecting your text and then going to the drop-down menu that shows “Paragraph.” Once you click on the arrow, you will see a list of options for tags for your text. Your page title is automatically set as Heading 1 and should remain the only Heading 1 text. Your subheads in the content can be marked as Heading 2, and each level of subhead can be labelled by heading number.

For example, “Subheads” above is a Heading 2 and this is a Heading 3:

Subhead marked as Heading 3

The benefits of using text tags vs. styling the text with individual characteristics such as font size and bold are multi-fold and benefit the content creator and the content reader.

  • The theme has specific style settings for each text tag, using the text tag keeps your subheads consistently styled
  • If the theme is updated to change a text tag, for example, Heading 2 is given a different color, then all text that has been marked as Heading 2 will automatically update to match the new style.
  • Your document will have machine-readable structure, meaning that computer programs will recognize which content is body and which is headings and what is the hierarchical structure of the document.

Add images

To add images into your content, click the “Add Media” button. You can either select an image file to upload or drag/drop the image into the library.

Once your image is uploaded, you will see the attachment or image details in the right-hand side of the screen. It is very important to add Alt Text for SEO and accessibility. This information should describe the image in order to tell users with screen readers the subject of the image.

Click the “Insert into page” button to add the image.

Page Attributes

Pages have a hierarchical relationship to each other where top tier pages of navigation are called “parents,” and sub-pages that fall under the top tier pages are called “children.” You can assign a “Parent” to a page under the Page Attributes drop-down menu. If the page is a top tier page, do not assign a parent.

Under Pages > All Pages on the dashboard you will see the page hierarchy. Child pages will appear below their parent page and with a hyphen in front of the page title. As pages become more nested, more hyphens appear in front of the title.

Publish Status

In the Publish box, you will see Status: Draft as the default status of your page. You can work on your page and save it in draft form until you are ready to publish. If you are an author without publish capabilities, you will only be able to save your page for review. If you have publish capabilities you can publish the page at any time.


“Draft” and “Pending Review” status on a page means the public cannot see it. Once a page is published, it is viewable by anyone unless you change Visibility. “Password protected” allows you to specify a password that’s required for anyone to view the page. “Private” pages can only be viewed by (1) the author of the page, (2) a site editor, (3) a site admin.


WordPress keeps copies of each revision to your page for you to browse, compare and revert to as needed.

Publish date and time

By default, pages / posts go live when you click “Publish.” You can “Edit” the date and time when a page is to become available on your site.

When you click “Edit,” the “Publish” button changes to “Schedule” to reflect the fact that you’re not actually publishing the content, but rather, you are scheduling it to be auto-published later. You can pick any date to publish your page. If you set it to a future date, it won’t appear to the public until that date.