Using Posts

Posts are the basic content type used on WordPress and are the recommended content type for news and announcements. Posts appear on automatically generated archive pages that order each item in reverse chronological order and by the category or tag taxonomies.

The Edit Page and Edit Post screens look very similar, but there are different capabilities for styling Post pages vs. standard Pages. To create or manage Posts on your site, go to Posts > All Posts. From here you will see a list of all the Posts for your site, whether they are published, pending review or in draft form.

Create a new Post

From the Posts tab in the dashboard, you can “Add New” to add a new Page, or select “Add New” when on All Posts.

The first field you will see at the top of the Add New page is a text field for the Title of your Post. Once you enter a title, you will see the Permalink (URL) for your page. Most sites are configured so that the Permalink for the Post is structured as http://site.url/year/month/day/title-words-with-hyphens. You can change the Permalink format from Settings > Permalink Options. On a per Post level, you can edit the last part of the permalink if you would like to remove some of the title words, especially words like “a,” “the,” or “and.”

The main text field below the Title field is where you will put the content of your Post. As you write or edit your new Post, WordPress will autosave the Page at intervals, but it is always a good idea to occasionally use the “Save Draft” button. If you are copying and pasting text from any outside source, we highly recommend using the “Paste from Word” button in the editing menu to ensure that no additional text formatting is copied into WordPress.pastefromword


shows where to select tagsAs you are structuring the content, you may want to use subheads. Rather than styling your subheads by changing font size or adding bold or italics, it is better to use HTML text tags, which you can do without knowing HTML. You select the tag by selecting your text and then going to the drop-down menu that shows “Paragraph.” Once you click on the arrow, you will see a list of options for tags for your text. Your Post title is automatically set as Heading 1 and should remain the only Heading 1 text. Your subheads in the content can be marked as Heading 2, and each level of subhead can be labelled by heading number.

For example, “Subheads” above is a Heading 2 and this is a Heading 3:

Subhead marked as Heading 3

The benefits of using text tags vs. styling the text with individual characteristics such as font size and bold are multi-fold and benefit the content creator and the content reader.

  • The theme has specific style settings for each text tag, using the text tag keeps your subheads consistently styled
  • If the theme is updated to change a text tag, for example, Heading 2 is given a different color, then all text that has been marked as Heading 2 will automatically update to match the new style.
  • Your document will have machine-readable structure, meaning that computer programs will recognize which content is body and which is headings and what is the hierarchical structure of the document.

Add images

To add images into your content, click the “Add Media” button. You can either select an image file to upload or drag/drop the image into the library.

Once your image is uploaded, you will see the attachment or image details in the right-hand side of the screen. It is very important to add Alt Text for SEO and accessibility. This information should describe the image in order to tell users with screen readers the subject of the image.

Click the “Insert into Page” button to add the image.

Featured Image

You have the option to add a Featured Image to a Post. Unlike images that you add in the body of the Post, this image will appear in two other places. On the single Post page it will appear above the Title of the Post, and on Post archive pages it will appear with the full text or excerpt of the Post.

Categories and Tags

Using Categories allows you to set general categories of topics for your Posts. By grouping Posts into categories, site visitors can choose to view all the Posts of a category to see related items.

Tags are another taxonomy you can use to help site visitors find related items. Tags are micro-categories that are more specific keywords or subjects of the Post than the general Category of the Post.

New Categories or Tags can be entered directly on the Edit Post page, or from the Posts tab.


The Excerpt is a short summary of the post that you can manually add in the Excerpt field. If you leave the field blank, WordPress generates an automated teaser of the first 55 words of the post. The custom Excerpt can accept some HTML styling, such as bold and italics. This Excerpt will appear in the website’s RSS feed and can replace the full post content on archive pages if you change the settings in Settings > Reading to Summary.


Although you can select default options for Comments, Trackbacks and Pings from Settings > Discussion, you can also override those settings on a specific Post from the Discussion field.